UNC Hospitals Volunteer Services does not arrange placement for shadow visitors. Interested parties must contact hospital departments directly to set up shadow experiences. After a department agrees to work with a shadow visitor, the preceptor and visitor must follow the directions below. For shadowing Rehabilitation Therapies (PT, OT, CL, RT, SLP, AuD and MT), please email firstname.lastname@example.org
Volunteers must be 18 years of age or older to shadow.
Please do not email your immunization records to Volunteer Services; bring them with you at the time you pick up your shadow badge. Also, please make sure you make a copy of your records before turning them into our office. We will not provide you with a copy at a later date. All records must be in English.
Requirements and Forms
If you are interested in shadowing, you must complete all the following steps:
- All shadow visitors, please read the Shadow Visitor Policies
- Complete the HIPAA Training. If you have any issues, please try using Internet Explorer. You will receive a confirmation email. Print this email.
- Print a Shadow Visitor Immunization Verification form and have it completed by your health care provider OR bring your immunization records as proof using this Checklist.
- You may pick up your badge and turn in your Immunization Verification Form completed by your physician, or hard copy records using the immunization checklist as a guide, to Volunteer Services 24 business hours or more after we have received the email request from your preceptor.
- Please contact your preceptor at least one day prior to your scheduled shadowing time to confirm that your request has been emailed to our office. You will have to reschedule your shadow visit if we do not have the completed request from the preceptor.
- The Volunteer Services Department is open for badge pick-up Monday through Friday from 9 a.m. - 12 p.m. and 1 p.m. - 4 p.m. We are not available on weekends to process or pick-up badge requests. We are located in Memorial Hospital on the Ground Floor.
- NOTE: Shadowing is not permitted in operating rooms.
- Current Medical Center volunteers (volunteered within the past year) and employees do not need to complete the HIPAA module or immunization review. Volunteers and employees need to pick up a shadow badge at least 24 business hours after a request has been submitted by their preceptor. Employee badges cannot be worn during shadowing.
To the Preceptor
Please read the Shadow Visitor Policies. Please note that there are multiple HIPAA modules. Make sure the visitor is directed to the Shadow Module and not the Med School HIPAA test.
Send an email to Volunteer Services with the following information:
- Name of Shadow Visitor
- Preceptor's Name, Department, and Contact Phone Number
- Date(s) of the visit - beginning and ending (not to exceed 6 weeks)
Emails must be received at least 24 business hours in advance.