Alert

Shadowing

UNC Hospitals Volunteer Services does not arrange placement for shadow visitors. Interested parties must contact hospital departments directly to set up shadow experiences. After a department agrees to work with a shadow visitor, the preceptor and visitor must follow the directions below.

Note

Volunteers must be 18 years of age or older to shadow.

Please do not email your immunization records to Volunteer Services; bring them with you at the time you pick up your shadow badge. Also, please make sure you make a copy of your records before turning them into our office. We will not provide you with a copy at a later date. All records must be in English.

Requirements and Forms

If you are interested in shadowing, you must complete all the following steps:

  • All shadow visitors, please read the Shadow Visitor Policies
  • Complete the HIPAA Training. If you have any issues, please try using Internet Explorer. You will receive a confirmation email. Print this email.
  • Print a Shadow Visitor Immunization Verification form and have it completed by your health care provider OR bring your immunization records as proof using this Checklist.
    • You may pick up your badge and turn in your Immunization Verification Form completed by your physician, or hard copy records using the immunization checklist as a guide, to Volunteer Services 24 business hours or more after we have received the email request from your preceptor.
  • Please contact your preceptor at least one day prior to your scheduled shadowing time to confirm that your request has been emailed to our office. You will have to reschedule your shadow visit if we do not have the completed request from the preceptor.
  • The Volunteer Services Department is open for badge pick-up Monday through Friday from 9 a.m. - 12 p.m. and 1 p.m. - 4 p.m. We are not available on weekends to process or pick-up badge requests. We are located in Memorial Hospital on the Ground Floor.
  • NOTE: Shadowing is not permitted in operating rooms.
  • Current Medical Center volunteers (volunteered within the past year) and employees do not need to complete the HIPAA module or immunization review. Volunteers and employees need to pick up a shadow badge at least 24 business hours after a request has been submitted by their preceptor. Employee badges cannot be worn during shadowing.

To the Preceptor

Please read the Shadow Visitor Policies.  Please note that there are multiple HIPAA modules. Make sure the visitor is directed to the Shadow Module and not the Med School HIPAA test.

Send an email to Volunteer Services with the following information:

  • Name of Shadow Visitor
  • Preceptor's Name, Department, and Contact Phone Number
  • Date(s) of the visit - beginning and ending (not to exceed 6 weeks)

Emails must be received at least 24 business hours in advance.

Shadowing for Rehabilitation Therapies

As a shadow visitor, you will have the opportunity to observe UNC Rehabilitation Therapy practitioners. Due to the high demand for shadow hours, we are limiting all experiences to three (3 hour each) blocks per shadow visitor per calendar year. Shadow opportunities are for undergraduate students only.

View the calendar below to request the discipline/area of practice you would like to observe. Please do not select dates more than 3 months out. Please be aware that the team you select to shadow with may need to cancel and reschedule your appointment depending on the needs of the team and clients on caseloads.

Each team will try to give, but cannot guarantee, you at least 24 hours advanced notice if your session needs to be rescheduled. If we have to reschedule your shadow experience, we will not count that missed session against you. However, if you do not call or no show we will count the missed session as used.

Rules for Shadowing

No cellphone use during patient observations.

Everyone is required to review and follow the hospital’s dress code policy.

We ask that you send an email to Volunteer Services.

In this email, please include the following:

  • Contact information
    • Name
    • Telephone number
    • Email address
    • A brief statement of intent
  • The dates and times that you would like to shadow (3 only)

You will receive a confirmation email after your shadow experience has been approved. Once you receive this email, you can bring your paperwork (HIPAA training certificate and proof of immunizations) to the Volunteer Services office and pick up your shadowing badge. If you need to cancel, please give us 24 hours notice. To cancel or for information, please reach out to Kristel Maes, Therapy Services Educator, via email. For our department, you do not need to reach out to the preceptor prior to shadowing.

Visit Rehabilitation Therapies Clinical Education to learn more about related opportunities. For Shadow locations and instructions upon your arrival review this attached list. After the completion of your shadow session, you will need to complete this Shadow Confirmation Survey for verification (1 survey per shadow session). Click to find directions to the Rehab Therapy Services office.

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