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Academic Reimbursement Rate Examples

HR receives many questions about how to figure out the amount an employee can expect to receive.  Here are four examples that might answer your questions.

Example 1

Undergraduate degree program (2017-2018 rate) amount is $316.99 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 2 classes, one 3 credits the other 6 credits.  The amount paid for tuition was $3,000. 

Eligible amount: (credit hours eligible 7.9 credits) x $316.99 = $2,821.21

Example 2

Undergraduate degree program (2017-2018 rate) amount is $316.99 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 2 classes, one 3 credits the other 6 credits.  The amount paid for tuition was $3,000, but received grant for $500. 

Eligible amount: [(credit hours eligible 8.9 credits) x $316.99] - $500 = $2,321.21

Example 3

Graduate degree program (2017-2018 rate) amount is 589.62 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 2 classes, one 3 credits the other 6 credits.  The amount paid for tuition was $6,000.00 but received grant for $1000. 

Eligible amount: [(credit hours eligible 8.9 credits) x $589.62] - $1,000 = $3,658.00

Example 4

Undergraduate degree program (2017-2018 rate) amount is $316.99 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 1 class that was 3 credits.  The amount paid for tuition was $540. 

Eligible amount: (credit hours eligible 3 credits) x $316.99 = $950.97 however, the class tuition paid was less, so amount paid was $540.

Example 5

Graduate degree program (2017-2018 rate) amount is $589.62 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 1 class that was 10 credits.  The amount paid for tuition was $4,000 but received scholarship for $1,000.

Eligible amount: [(credit hours eligible 5.9 credits) x $589.62] - $1000 = $2,478.76

Example 6

Graduate degree program (2017-2018 rate) amount is $589.62 per credit hour not to exceed 5.9 credit hours for a single class.  The form submitted was for 1 class that was 10 credits.  The amount paid for tuition was $4,000 but received loan for $3,000.

Eligible amount: (credit hours eligible 5.9 credits) x $589.62 = $3,478.76 (loan is something you have to pay back, so it is not deducted from eligible amount).

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